Privacy Policy Samfylkingarinnar – Jafnaðarmannaflokks Íslands
1. About this policy
Samfylkingun - the Social Democrats of Iceland is concerned about the rights of individuals regarding the registration and processing of personal information. Samfylkingin emphasizes that all personal information is treated in a lawful, fair and transparent manner.
The Samfylkingan's privacy policy is set in accordance with the provisions of Act no. 90/2018 on the protection of personal data and the processing of personal data, and European Regulation 2016/679 ("GDPR") on the protection of individuals in that field.
The policy states the purpose for which personal information is collected and how it is stored, how the party uses such information, where the information may be disseminated and how its security is safeguarded.
Personal information within the meaning of this policy is information about a person who is personally identifiable or personally identifiable, ie. information that can be traced directly or indirectly to a specific individual.
Purpose
Samfylkingin is a political party, i.e. NGOs, which were established on specific policies, ideologies and views, but one of the preconditions for democracy is that the free activities of political organizations should flourish. It is necessary for political organizations to record and process personal information in their work, e.g. for the purpose of maintaining the membership registers and the rights and obligations of members, and disseminating information to party members and, as the case may be, others.
The purpose of the Samfylkingan with the registration and processing of personal information is that the party can fulfill its duties and fulfill its role according to the party's laws and national laws, towards party members, employees and those with whom it has business relations.
Personal information held by the party is not used for any purpose other than that for which it was obtained.
3. Liability
Samfylkingin - Social Democrats of Iceland, Hallveigarstígur 1, 101 Reykjavík, ID no. 690199-2899, is the responsible party for the personal information provided to the party and the party has acquired.
Samfylkingin has appointed a privacy representative who can be contacted by sending an e-mail to [email protected] or by letter to the above address.
This privacy policy is presented to all employees of the party, who also sign a declaration of confidentiality.
4. Information
Samfylkingin collects and processes personal information about party members, registered supporters, employees and those with whom the party has a business relationship. The party collects only the information necessary for the party to be able to fulfill its obligations towards the above-mentioned parties.
In principle, Samfylkingin collects personal information directly from party members, registered supporters, employees or those with whom it has a business relationship. However, information may also come from third parties, e.g. national register, government and companies.
Samfylkingun cares about communicating its policies and activities. Such information sharing is in many cases based on direct contact with individuals. The processing of personal information concerning party members and registered supporters serves the main purpose of bringing information forward and facilitating participation in the party's work.
To ensure the reliability of the information stored by the party, it is updated as needed, e.g. by merging information with the National Registry.
Different information may be obtained depending on the nature of an individual's relationship with the party. Below is an overview of the personal information that the party may obtain and for what purpose it may be stored.
Information on names, ID numbers, addresses, e-mail addresses and telephone numbers is not shared with third parties unless it is unavoidable for the purpose described above.
4.1. NAME. Samfylkingin maintains a register of the names of those who are members of the party through its individual member associations, and of supporters who are not formally members of the party. A list is also kept of those who are in the sponsorship system, pay membership fees and those who hold confidential positions for the party, as well as its employees.
4.2. SOCIAL SECURITY NUMBER. The ID number usually accompanies the registered name of an individual. The information is mainly used to distinguish those with the same names from each other. ID numbers are also used to obtain information on the age of party members. In addition, they are used as a unique identifier to retrieve regular updates to the National Registry of a registered domicile and other information stored by the National Registry, such as a name. ID numbers are also used to obtain information on who is banned in the National Register and / or telephone directory, as well as to find and update telephone numbers of those who are not banned in the run-up to elections.
4.3. ADDRESS AND POST CODE. Information on address and postal code is usually included in the ID number and is used to register party members in the correct associations within the party. They are also used to send information by letter to party members and registered supporters regarding party work. Postal codes and, as the case may be, addresses are used to locate individuals in municipalities and constituencies, but the location depends on e.g. the right to join local party associations, the right to stand for election in the relevant associations and local councils, and the right to participate in primary elections in the run-up to local and parliamentary elections.
4.4 ADDRESS. E-mail addresses are used for the purpose of sending information to party members and registered supporters by e-mail, such as events, meetings, messages from leadership, fundraising, policies and other news from the party's work, as well as incentives in the election campaign. The e-mail addresses of those who have given permission for this are kept. Party members and registered supporters can at any time refuse further e-mails from the party by submitting a request to the party's office.
4.5. PHONE NUMBER. Telephone numbers are used for the purpose of communicating information to party members and registered supporters in telephone calls or via text messages, such as events, meetings, messages from leadership, fundraising, policies and other news from party work, as well as incentives in election campaigns. The telephone numbers of those who have given permission for this are kept. Party members and registered supporters can at any time refuse further calls and text messages from the party by submitting a request to the party's office.
4.6. MANAGEMENT OF CATEGORY FILES. According to the party's law, the membership of individuals in the Samfylking is through the many associations that are members of the party. Affiliates are either local or national. In addition to member associations, party members can be members of national unions. Samfylkingin maintains a central party register where information is kept about all party members, their membership and national union registration, about confidential work for the association and / or the party, and information related to fundraising, such as membership fees and membership in the sponsorship system. Samfylkingur supporters who are not members of the party are also registered in the central party register.
Only those Samfylkingur employees who need it for access to the party register as a whole have access to it and it is not shared with third parties.
A central party register contains information on the membership numbers of each member association and national association. Only the chairmen and / or the party nominated by the boards for legitimate purposes have access to the membership list in order to be able to perform duties to members, e.g. for general and association meetings, fundraising, membership fees and other communication with members, incl. due to the selection of a list of candidates in local companies. Depending on the circumstances, party members in special confidential positions, such as chairmen and employees of association meetings, as well as election boards and standing committees, may also have access to the membership list of member associations and national unions.
The boards of members can give a certain group of members limited access to a sample of members, which is only accessible in the party's premises, for the purpose of disseminating information to members and registered supporters in the area of a local association, e.g. on the eve of parliamentary and local elections. When such a sample register is prepared, ID numbers, names, addresses, postcodes and, as the case may be, the telephone numbers of the individuals who are members of the association or are registered supporters of the Samfylking. Sample files are only handed over against the signing of a declaration of confidentiality, where it is emphasized that their treatment shall in all respects be in accordance with this privacy policy, the party's laws and rules and national law.
Associations and national associations are not allowed to receive e-mail addresses from the party register, but the party's office sends an e-mail message on their behalf in the area of operation of each association or constituency council, upon request.
In connection with the selection of a list of candidates and elections for confidential positions within the party, candidates can gain access to the electoral roll, ie. an appropriate sample from the party register, in exchange for signing a declaration of confidentiality regarding the handling of the electoral roll, which includes a commitment that its treatment complies with this privacy policy, the party's laws and rules and national laws. E-mail addresses are excluded from the electoral roll, but candidates can, according to the rules, at any time request that the party's office send out an e-mail on their behalf to those who are on the electoral roll and have not rejected e-mails.
5. Privacy on a website
The Samfylkingan's website www.xs.is is open to everyone. Samfylkingurinn's website uses Google Analytics and Facebook Pixel to collect information about your visit.
The Samfylkingan's website has links to websites outside www.xs.is. Samfylkingin does not control those sites and is not responsible for them.
6. Information security
Samfylkingin emphasizes security and confidentiality in the handling of personal information and to prevent unauthorized access to information held by the party. The party takes appropriate technical and organizational measures to protect personal data, with particular regard to their nature. These measures are intended to prevent personal data being accidentally lost or altered, and to prevent unauthorized access, copying, use or disclosure. Samfylkingin controls t.a.m. access to the party's information systems for this purpose.
Samfylkingin does not share personal information with companies, institutions or individuals unless the party is obliged by law to provide personal information, e.g. to regulatory bodies, law enforcement agencies or other bodies authorized by law to receive such information.
The party is authorized to share personal information with a processor who is a service provider or contractor on behalf of the party, cf. Article 25 Act no. 90/2018 on personal protection and processing of personal information. On it m.a. on the parties that maintain the secure storage of data for the party, provide system solutions regarding the party register and accounting, parties who provide the party with information technology services and other services related to processing and are part of the party's operations and necessary for the purpose of fulfilling its role and responsibilities towards members, registered supporters, employees and those with whom he has a business relationship. The processor only has access to personal information as long as the data is confidential, it is deleted after processing, and it is only used for the purpose for which it is shared and its processing is arranged in accordance with laws and regulations.
7. Retention of information
Samfylkingin stores personal information for the time necessary in accordance with the purpose and objectives of processing at any given time.
8. Rights of the data subjects
An individual has the right to know whether the Samfylkingin processes personal information about them or not. An individual may request access to their personal information and, in certain circumstances, have it corrected, deleted or their processing restricted. The person in question also has the right to object to the processing and request that his data be transferred. To obtain the above information, please contact the Samfylkingan's Privacy Officer at [email protected]
Everyone is free to register or unsubscribe from the Samfylkingan's mailing list, for example by making a link to the Samfylkingan's website. The option to subscribe to the mailing list is available at the bottom of the newsletter.
An individual also has the right to ask questions to the Data Protection Authority about this policy and how the party handles personal information. Furthermore, it is possible to submit a complaint to the Data Protection Authority if something is considered wrong with the party's handling of personal information.
If circumstances arise where the party cannot comply with the request for information, the party will seek to explain why this is the case.
9. Changes to the Privacy Policy
The Samfylkingan Executive Board may change this Privacy Policy at any time and such changes shall take effect without notice. Such changes may e.g. be made to harmonize the privacy policy with the applicable laws and regulations concerning privacy at any given time or due to changes in the way the party handles personal information.
All changes to the policy will be published on the party's website: www.xs.is.
The Samfylkingan's Social Democrat Party's privacy policy was published on 9 October 2018.